Key Steps Guide
Key Steps for Preparing and Running an xCHANGE Program
3-6 weeks before
2-3 weeks before
1-2 weeks before
1 week before
2-7 days before
Order passwords by completing the xLEAD Order Form.
xLEAD sends 2 lists of passwords: TESTs (to check the technology) and WORKSHOPs for the full run of the Simulation.
Using the TEST passwords, check the hardware that will be used for the Simulation workshop. See the xCHANGE Requirements page. If using students’ laptops (e.g., in a virtual format, send them the password/link to the simulation.
Send/print the documents that will be needed on the day of the workshop. See xCHANGE Project Notes and password links.
Distribute the Project Notes document, asking participants to spend 10-15 minutes reading it.
DAY OF WORKSHOP: CLASSROOM INTRODUCTION (30-40 MINUTES)
30 mins: Lead classroom introduction to topic & Simulation scenario with all participants; see xCHANGE Intro Slides.
10 mins: Demonstrate Simulation software using either the xCHANGE User Tutorial video or doing a live demo (with a ‘live demo’ password).
DAY OF WORKSHOP: SIMULATION RUN (130-150 MINUTES)
Ask teams to prepare their strategy.
Distribute the WORKSHOP passwords, ask teams to login to the full session, and tell them the timeframe in which they need to complete the exercise (typically, 120 minutes).
First 15 mins: Check that all teams have started the Simulation (either by looking at the report or at their computers). In the report, refresh the browser window to get the latest information on where all the teams are in the Simulation.
First 30 mins: Help teams with any specific questions they might have about the Simulation functionality.
After 50 mins (optional): MID-POINT REPORT: participants can leave their Simulation sessions logged in. Briefly show the Summary report and the Score Evolution report.
Ask the teams to resume the Simulation.
Continue to observe all the teams' progress using the report.
About 30 minutes before the end, remind teams about how much time they have remaining.
While it is not essential for all teams to finish, it is useful if they can reach the end, since they will see the boss’ final opinion and a corresponding news article.
Once each team has finished the Simulation, ask them to answer the ‘debrief questions’ (in the Simulation itself) as a team for 5-10 mins.
Once all the teams have quit the Simulation, refresh the report to get the final set of information on where all the teams ended up in the Simulation.
DAY OF WORKSHOP: CLASSROOM DEBRIEF (30-50 MINUTES)
Lead the debrief discussion using the DEBRIEF slides and the Simulation report.
Explain the various reports including the summary report that shows which team(s) had the best outcomes.
Conclude the Simulation workshop with teams presenting their key lessons and the trainer using the DEBRIEF slides.
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